Use Saver Option Business
Add and manage subscriptions
Record software subscriptions with their price, billing interval, renewal date, seats, owner and department; search, filter, export and archive them.
Adding a subscription
Use Add software. Pick a tool from your inventory or name a new one, then enter what you know. Only the software is required; a missing price is treated as unknown, never as zero, and left out of totals until you add one.
| Field | Notes |
|---|---|
| Price per billing period | What one billing period costs in total. |
| Billing interval | Monthly, quarterly, yearly, or custom (every N days, weeks, months or years). |
| Pricing model | Flat, or per seat (the price covers the purchased seats). |
| Status | Active, trial, paused, cancelled or expired. Only active subscriptions count towards recurring cost. |
| Dates | Start date, next renewal date, cancellation deadline, contract end date. |
| Auto-renew | Whether the plan renews automatically. |
| Seats | Purchased seats, and seats in use when they aren't assigned by name. |
| Owner and department | From your team directory and departments. |
| Payment method | A short label such as “Company Visa ••4242”. Anything that looks like a card number is rejected. |
Monthly and annual equivalents
Every price is converted to a monthly equivalent: monthly as entered, quarterly ÷ 3, yearly ÷ 12, custom intervals by their length. The annualized figure is the monthly equivalent × 12. These are run-rates (normalized estimates), not money spent; money spent is only what you record as payments.
Currencies are never added together or converted. Totals are shown per currency.
Finding records
The subscriptions list has a search box, a sort (name, cost, renewal date or newest) and a Filters button for renewal window (next 30 days, next 90 days, overdue, no date), category, vendor, billing interval, department, owner, currency and payment method. Results update as you type or choose; active filters show as chips you can remove one by one, or all at once with Clear all. Every list in the app filters the same way.
Select rows for bulk actions such as archiving or assigning a department or owner. Export CSV downloads the subscriptions you're allowed to see (roles with export access).
Archive is not cancel
Archived subscriptions are kept for history and left out of every total. You can restore them.
Where a record came from
Each subscription shows its source — entered in the app, imported from CSV (with a link to the import), added by an AI client over MCP, or demo data — and when it was last verified. Imported records show “Not verified since import” until someone edits them.