Use Saver Option Business
Spend Detective
The rules that find savings opportunities in your own data, how estimates are made, and how to record savings you actually achieved.
How it works
Spend Detective runs explainable rules over your workspace's own records. Each finding shows its evidence, an estimate only where your prices and seats support one, a confidence level and a recommended action. It doesn't use AI to invent findings, and it never assumes a license is unused without seat data.
Rules
| Finding | When | Estimate |
|---|---|---|
| Unused licenses | Per-seat plans with seats not in use. | Unused seats × cost per seat. |
| Underutilized licenses | Flat-priced plans under 60% utilization. | None (the price doesn't scale with seats). |
| Potential overlap | Two or more active tools in a category where one usually does the job. | None — for review, never a confirmed duplicate. |
| High-cost subscription | 20% or more of a currency's recurring cost (with at least 3 priced subscriptions). | None. |
| Annual billing | Monthly plans; an estimate only when you recorded an annual price. | Monthly price × 12 − annual price, per year. |
| Alternative software | Open-source products in the Saver Option catalog for the same job. | None. |
| Renewal review | Quarterly or longer renewals within 45 days with no decision. | None. |
| Saver Option deal | A live marketplace listing for a tool you use. | None (eligibility varies). |
Statuses
Findings are New, Reviewing, Accepted, Dismissed or No longer detected. Dismissals stick when the rules run again. A finding shows Realized once someone confirms a saving for it.
Potential vs realized
Potential savings are estimates and are never counted as realized. Record a realized saving when the expense has actually gone down: the amount, whether it's one-time, monthly or yearly, and evidence. Its first-year value is one-time as entered, monthly × 12, or yearly as entered.
Potential totals count each subscription once (its largest estimate), so overlapping findings aren't added twice.